POSITION SUMMARY

The Conference Services Coordinator is a part-time position focused on providing an organized and exceptional experience for guests on the University of Jamestown campus. S/he will coordinate, organize, develop and execute hosting responsibilities for meetings, conventions, weddings and other gatherings.

RESPONSIBILITIES INCLUDE

Market and contract campus services for conferences, weddings, camp groups, and other interest groups/events.
Expand current market and clientele; marketing, soliciting, and engaging new organizations and events.
Serve as campus liaison between contracted groups and campus services including, but not limited to physical plant, dining services, business office, and residence life.
Manage campus wide calendar of contracted events for facilities.
Oversee conferencing budget and staffing for summer and academic year operations.
Recruit, select, and train student employees.
Assess event success and continue to develop and enhance conference services.
Serve as Manager of Dine & Bid, UJ’s annual gala event under direction of the Director of Dine & Bid.

WORK & EDUCATION EXPERIENCE

Requirements/Qualifications:
Experience in conference/event/office organization.
Flexibility to work outside of standard office hours, as needed to execute events and complete necessary and time sensitive tasks.
Team player with superior client service skills and attention to detail and quality.
Problem-solving ability.
Well-organized with multi-tasking skills.
Excellent vendor management skills.
Able to handle stress and remain calm.
Proficient in MS Office.

Details: Approximately 20 hours per week on average. Hourly rate commensurate with experience.

To Apply: Email cover letter, resume and a minimum of three references to:

Erin Klein, Assistant to the President, eklein@uj.edu

Deadline: Open until filled.

University of Jamestown at a glance

Financial Aid

  • Academic Scholarships
  • Athletic Scholarships
  • Fine Arts Performance Awards
  • Journey Awards

Campus Demographics

Placement Rate

1,100 students from 30 states and 20 countries
99%
(Undergraduate 2017)

Student to Faculty Ratio - 12:1

Utility