Living in a residence hall at the University of Jamestown is a part of the educational experience of the student and is therefore a required experience for entering students during their first and second academic years at the University of Jamestown. The residence halls, through participation by the residents, provide educational, cultural and recreational programs that become an integral part of the holistic education of a student. The residents themselves, however, bear the responsibility for developing and maintaining a community atmosphere. The residence halls also contribute to the development of skills in interpersonal relationships through the opportunity to live with others of differing backgrounds, ideas and values. Housing is made available to students of the University of Jamestown without regard to race, color, religion, country of national origin, sexual orientation or disability. The following provisions become a part of every contract for the use of residence facilities of the University of Jamestown (hereinafter the “University”), whether that contract is in writing or not. All residents are required to abide, and are bound by, these provisions.
University of Jamestown reserves the right to make changes and update Rights and Responsibilities at anytime without prior notification.
1. Nature of Contract.
This contract shall not be construed to be a lease of assigned accommodations for any period when the University is not in regular sessions (fall or spring semesters). This contract is for space for the exclusive residential use of the applicant while he/she is enrolled as a student at the University of Jamestown. Assigned rooms may not be sublet. If a student requests to stay in the hall other than contracted times and the request is granted, the student will be charged a daily rate of $25, specifically Christmas and mid-year break, unless the student is staying at the request of the University, and the daily rate is waived by the Director of Residence Life. Nierling Hall and the Campus Apartment building remain open over Christmas break with no additional charge to students assigned in those buildings. This Contract is not binding until approved by a properly authorized official of the University. If an enrolled student begins residency in an University facility prior to obtaining written approval by the University, s/he shall be bound by these GENERAL TERMS AND CONDITIONS subject to the right of the University to terminate her/his occupancy at any time without notice or other obligation. Move-in prior to or after officially announced moving days will result in a $50.00 daily rate and must be pre-approved by the Director of Residence Life.
2. Residency Requirement
All new students entering prior to the fall of 2014 are required to reside on campus for their first two years of school at the University of Jamestown, with the exception of juniors or those students in their third year on campus, seniors, students living with parents, students with children, and married students. All new students entering fall 2014 are required to reside on campus during their first three years of college. Exceptions may be made for those who are age 21 or over at the start of the academic year in which they are 21. Mid-semester changes will not be approved. Research indicates that college students are more successful if they live on campus, and we believe our residence halls provide you the opportunity to interact with students you might otherwise never know. Living on campus also provides you with opportunities to participate in activities and make important connections that can dramatically enhance your education.
3. Housing Assignments.
Housing assignments are made by University officials who reserve the right to make changes. The University may reassign the resident to another room or facility at any time and may terminate this Contract at any time for any of the reasons set forth herein. Students may be expected to consolidate to achieve double accommodations within a room. Every effort will be made to accommodate students. If one of the occupants of a room moves, the student(s) who remain(s) agree(s) to accept an assigned roommate(s) or to move to another room upon request. Residents, who misrepresent the truth, intimidate assigned or prospective occupants or otherwise attempt to manipulate the housing assignment process, are subject to being moved to another room, judicial action and/or contract termination. At semester time, if there is a vacancy in the resident’s room, they will be charged a private room fee unless they move or have someone move in with them.
Watson Hall is designated as an honor’s building for first year students and sophomore students. Sophomores living in Watson Hall must be a sophomore credit-wise and have a 3.0 GPA. In addition, they cannot have a campus discipline issue for one academic year. First year students can be assigned to Watson Hall if they have a valedictorian scholarship, salutatorian scholarship, distinguished scholarship, or Wilson scholarship. First year students must maintain the requirements of the scholarship in order to remain in Watson Hall for their sophomore year.
Nierling Hall is designated as married student and family housing. It is also designated as senior housing (based on credits). There is a set rate for the room that is split evenly if more than one student lives in the room. Nierling Hall sleeps up to two students per apartment. The charge to students living in Neirling Hall is divided equally among the number of students residing in each room.
The campus apartment (located at 906 8th Avenue NE) is designated as senior/junior housing (based on credits). Students living in this building must have an average 3.0 cumulative GPA or higher for the residents of the apartment and must not have a campus discipline issue for one year. The campus apartment sleeps three or four students per apartment. If available, an apartment can sleep three students with an additional premium pricing charge.
4. Room and Board Charges
For room and board pricing, go here: http://www.jc.edu/admissions/cost-information/
Room and board is subject to a yearly review and change.
5. Private Room Charges.
Private rooms are assigned at the discretion of the Office of Residence Life and are based on availability.
The cost for a private room is $600.00/semester in single as double rooms
(These rates do not apply to Nierling Hall.)
6. Residence Hall Opening and Closing Dates.
The residence halls open and close on the following dates:
Semester I: Thursday at 8:00 a.m. prior to classes starting; Friday at noon of finals week
Semester II: Saturday at noon prior to classes starting; Sunday at noon after graduation
7. Application and License Fee and Other Charges.
The application and license fee for using residence facility space for enrolled students is established each year by the University. The fee is subject to change at any time, and as changed, is applicable to all new contracts. This Contract is not binding upon the University until the application fee, license fee, and all tuition and fee charges owed to the University for enrollment as a student, have been satisfied, as determined by the University. Any fees, charges or assessments required to be paid by the resident under the terms of this Contract or as a condition of the resident’s occupancy of University residence facilities, if not timely paid, shall bear interest at the maximum rate allowed under the laws of the State of North Dakota until paid and the University shall be entitled to recover its costs and expense incurred in recovering amounts owed, including without limitation, collection fees and costs, court costs, attorney’s fees and the cost of staff time expended in pursuing collection.
This Contract may be terminated by the University at any time for any of the following reasons: 1) Failure to satisfy financial obligations to the University in a timely manner, including without limitation, failure to pay tuition charges, the Residence Facility License Fee, general or special student fees, installment payments on loans or other extensions of credit by the University, damage assessments or bookstore charges; 2) a loss of student status due to suspension, expulsion, withdrawal or any other cause; 3) violation of the terms or provisions of this Contract; 4) violation of the terms or provisions of the Student Conduct Policy or other laws, ordinances, rules or regulations applicable to the students at the University; 5) violation of University policies or laws, ordinances, rules or regulations applicable to the student’s use of University residence facilities or University property or the operation of a motor vehicle on University property; and 6) abandonment of the assigned space by failure to occupy for an extended period of time without good cause or approval by the University. Upon termination, the resident must vacate the assigned room or residence facility and remove all personal property from University premises within twenty-four hours unless otherwise approved in writing by the Dean of Students or the President. Despite termination, the resident shall remain liable for all unpaid fees, assessments and charges, including without limitation, Residence Facility License Fees for the duration of the Contract term. In the event the resident does not vacate in time, or fails to remove personal property from University premises, the property of the resident shall be deemed abandoned and the University may store or dispose of it in any commercially reasonable manner at the resident’s expense. Charges for removal and storage shall be paid by the resident upon demand by the University.
9. Cancellation of the License Contract.
Without limitation of the academic year term of the License Contract, the University provides for early cancellation under the following specified terms and conditions.
A. Returning Students. A student who was under contract for residence facilities for Semester I and is returning as a student for Semester II, and who is not required to live in University residence facilities, may obtain a release from that portion of the Contract applicable to Semester II and the Residence Hall License Fee applicable to Semester II, as determined by the University, so long as written notice is received in the Residence Life Office no later than the preceding December 1. Notice received after the preceding December 1 and before the first day of classes for Semester II shall be approved only if a cancellation fee in an amount established by the University is remitted with the notice.
B. Non-Returning Students. A student who was under contract for residence facilities for Semester I and is not returning for Semester II, may obtain a release from that portion of the contract applicable to Semester II and the Residence Hall License Fee applicable to Semester II, as determined by the University, so long as written notice is received in the Residence Hall Office no later than the preceding December 1. Notice received after the preceding December 1 and before the first day of classes for Semester II shall be approved only if a cancellation fee in an amount established by the University is remitted with the notice.
C. Cancellation Prior to Semester I and Semester II. A student or applicant who signs a Residence Hall License Contract for the academic year and desires to cancel it, and is not otherwise required to live in University residence facilities, may cancel the contract by providing written notice to the Residence Life Office along with the applicable cancellation fee established by the University.
The following cancellation fees apply:
Semester I: $100.00 prior to June 1, $200.00 after June 1, and $300.00 after August 1
Semester II: $100.00 after December 1, $200.00 after December 15, and $300.00 after January 1
Cancellation at any other time or under other circumstances will only be permitted in the absolute discretion of the University and may be subject to whatever terms and conditions the University may establish on a case-by-case basis.
10. Academic Suspension
If the resident is placed on academic suspension, they have until the deadline placed by the Registrar to appeal their suspension. If they miss the deadline, they are subject to be removed from their housing assignment and will be assigned a new housing assignment based on the success of their appeal.
11. Board Plan.
All students, except seniors or those students in their fourth year on campus, under contract for University Residence Facilities, must all maintain participation in the University Food Service Board Plan during the term of their residence contract. The Board Plan is optional for seniors as long as the senior notifies the University at least two (2) weeks prior to the beginning of the semester that they will not be on a Board Plan.
12. Personal Property.
The University is not responsible for any loss or damage to the personal property of the resident student. The University does not assume any legal obligation to pay for the loss of or damage to items of personal property of the student that occurs in its buildings, storage rooms or on its grounds, prior to, during or subsequent to the period of the contract. The student or guarantor is encouraged to carry appropriate insurance to all risks to their personal property while students or residents at the University.
13. University Property.
Furniture, equipment and other property provided to residents for use in their assigned room as well as those items provided in common use areas of the residence facilities must be maintained in the same condition as when residence begins, ordinary wear and tear excepted. Each resident is required to complete a Room Condition Inventory form within ten (10) days after the first day of check-in and submit it to the Residence Hall Office. This form is designed for the benefit of the resident, and when countersigned by the Resident Hall Director, shall establish the condition of the room and all University property provided therein for all purposes, including the assessment of charges for damage to University property. Each students who is a resident in a particular residence facility is responsible for all damage caused to University property beyond ordinary wear and tear 1) in their assigned room, for which they are the effective cause as determined in the discretion of the University, and 2) in common use areas of their residence facility if, after reasonable investigation, the administration cannot assign responsibility to an individual or individuals. In the case of 2), above, all residents of the particular residence facility shall be liable for a pro-rata share of the damage. The assessment of charges for damage shall be based upon the actual cost to the University of repairing or replacing the property as determined in the reasonable discretion of the University, the staff time in investigating the damage and affecting the repairs or replacement, and the cost of collecting the charges. The resident will not be liable for damages caused due to an Act of God or other force majeure.
Basic digital television service is available at no additional charge in all residence hall rooms.
Residents are responsible as members of a community to keep their rooms in a clean and orderly condition at all times and upon vacation of their assigned room and the residence facility to leave all areas in an orderly and broom clean condition. Residents will be charged the actual cost, as determined in the reasonable discretion of the University, of any clean-up required to be undertaken by the University due to a resident’s failure to meet her/his obligation under this paragraph.
16. Assignment/ Room Transfer.
A resident may not assign or transfer this license contract to any other person nor allow any person to occupy their room without the permission of the University. Students who move from their room without getting prior permission or properly checking out will be billed a $30 administrative fee.
17. University Access.
While privacy of the individual’s residence hall room is respected, it is also recognized that authorized personnel of the University, including employees, agents, contractors and invitees, may enter any residence facility, including a resident’s room, at any time for any of the following reasons: emergency, repair, maintenance, health and safety inspections, investigation of violations of this contract, University policies and regulations or investigation of violations of laws or ordinances.
Any notices by the University to the resident shall be sufficiently delivered and constructively received if placed in the resident’s campus mail box, placed in the resident’s room, or sent via college email.
19. Use of Rooms.
The use of residence facility rooms is subject to regulation by the University. Current regulations governing the use of rooms are set forth in the current edition of the Student Handbook which is subject to change.
Residents are subject to such behavioral control in the residence facilities as the University shall determine is appropriate from time to time. Access to residence facilities and rooms by members of the public, friends, guests, other residents and students is restricted. Current visitation and conduct regulations are set forth in the current edition of the Student Handbook which is subject to change. No one under the age of 18 is allowed in the residence hall unless they are immediate family with permission by the Resident Director. All overnight guests must check-in with the Resident Director of building.
The “Residence Hall Regulations” contained in the Student Handbook are incorporated herein and made a part hereof. Residents are required to abide by those regulations as well as all other University policies and regulations applicable to their conduct and activities while a student or resident at the University.
The University shall assume no responsibility, and the resident or other party to the contract does hereby agree to indemnify, save and hold harmless the University, its officers, employees, agents, contractors and insurers, from and against any and all claims, actions, liability, damages, costs, expenses, judgments and causes of action (including claims or judgments for attorneys’ fees) arising from personal injury, damage to property, loss of property or any cause whatsoever, whether occurring in the residence facilities or elsewhere in and around the residence facility. The University is not a guarantor of the safety or security of the resident. Security services, if provided, are provided for the general benefit of the University and the University community and are not a service provided by or obligation of the University under this contract.
23. Entire Agreement.
This Contract, which shall include all documents or writings incorporated by reference herein, shall constitute the entire agreement between the University and the resident. It supersedes all prior or future oral or written commitments, representations, understandings and discussions unless constituted as a modification to this Contract. This Contract may only be modified by the University in writing signed by an authorized official of the University and the resident. Regulations incorporated herein may be changed by the University at any time provided the resident is given notice of the changes by a means reasonably likely to inform the resident as determined in the discretion of the University.
24. Governing Law.
This Contract shall be construed in accordance with the laws of the State of North Dakota.