University of Jamestown External Fundraising
Policy and Application
I. Statement of Purpose
The purpose of stipulating fundraising guidelines for all University of Jamestown organizations is to provide an awareness of the need to coordinate initiatives to raise money with the Office of Institutional Advancement. These guidelines will ensure that well formulated plans and realistic goals will be adopted and will avoid misunderstanding among our donors.
II. The Filing of Applications
All campus organizations who seek exchange of money for goods and services that will benefit such organizations are required to file a Fundraising Application with the IA Office.
Fundraising Application (Microsoft Word document)
Examples of activities that require filing are the selling of advertising or soliciting of gifts/prizes (both cash and in-kind) that may include but not be limited to the utilization of fundraising methods such as raffles and discount coupons.
III. Filing Procedures
Thirty days prior to the fundraising event, please submit a Fundraising Application to the Academic Dean, Athletic Director or Dean of Students (whichever office is the supervisor for your group or organization) describing the event or project, date of the event or project, your audience (alumni, local businesses, corporations, grants, friends, family and non-alumni), how the funds will be used and the type of funding you are seeking (e.g. cash, services, donated products, etc.). The supervising office must submit the Fundraising Application to the Office of Institutional Advancement for final approval.
IV. Review and Approval
Allow a two-week time period for the Office of Institutional Advancement to review your application. The approval process includes registering a contact person for the fundraising project.
V. After the Event
Any fundraiser utilizing a raffle or other form of fundraising that affects the University of Jamestown Gambling Permit will be required to submit a Fundraising Report (available from the IA office).
VI. Consequences of Non-Compliance
Not complying with the above guidelines may result in forfeiture of funds raised and/or reduction in the organization’s budget.